Applying for a Grant

Find all the information you need as it pertains to the grant application process.
As an alternative to the Google docs. application form from above, a grant application form using Microsoft Word may be accessed here.
Application word doc

Key Dates

-Open date for grant submission begins the week of March 25, 2024

Deadline for grant applications submission to the AEF is Friday, May 10, 2024

-Communication of Grants Awarded will be during the week of June 3, 2024

-Funding of Grants Awarded on July 15, 2024

Foundation Funding Guidelines


The Avon Education Foundation (“AEF” or “Foundation”) shall fund only those projects, which augment and enrich the curriculum, and do not supplant programs traditionally funded by the Town of Avon, any State of Connecticut educational districts, the State of Connecticut and/or the Federal Government. The primary criterion for dispensing grants shall be high-quality educational content and the impact on students and/or community members. Projects must promote advancement of skills or knowledge, offer educational innovation for students and community members and add depth to the curriculum and educational activities offered in the Town of Avon.

In addition, the Foundation shall give preference to projects which will benefit the largest number of individuals and encourages collaboration among grades, disciplines, schools and/or the community. Funding for a project may include financial sponsorship from other Avon based organizations , such as PTOs, civic organizations, etc. Applications and project evaluations will be reviewed based on an annual or semi-annual schedule to be established by the AEF Grant Review Committee.

Foundation awards shall not fund books, supplies, honoraria, equipment, professional development, etc., as isolated items unless these items are essential to the project. In addition, awards shall not typically fund local transportation costs, compensation for substitute teachers, and salaries or stipends for additional staffing as part of an approved project. Finally, awards shall be given only to projects which the Foundation determines meets the letter as well as the spirit of its guidelines.

Review Process

The grant application and award process will be under the auspices of the AEF Grant Review Committee. The AEF Grant Review Committee shall include at least one member of the Board of Directors of AEF and shall not include any individual employed by the Avon Public Schools or Avon municipal departments that has a preferential interest in any grant application, or any elected or appointed member of the Avon Town Council, Board of Education or Board of Finance. The Board of Directors, at its discretion, shall have sole authority to appoint community volunteers to serve on the AEF Grant Review Committee. The AEF Grant Review Committee shall maintain confidentiality of all grant applications to ensure fairness and alleviate potential bias.

Grant applicants and qualified educators include teachers, administrators and other school professionals in the Avon Public Schools and other educational providers from municipal departments. The Project Director must be a qualified educator and be involved in all stages of project development from planning through evaluation. The Project Director must complete and return an Evaluation Report at the conclusion of the project.


Projects should coincide with the goals and curriculum objectives of the Avon Public Schools and the educational goals of the municipal departments of the Project Director; as well as be consistent with the educational values of the community. In addition, projects should demonstrate sustainability, where applicable and must have clear and well-defined goals and clearly delineated educational value.

The grant application must include the project’s implementation timetable and a detailed budget. The Avon Public Schools Superintendent (or designee) and the principal of the grant applicant’s school or the department head of the grant applicant’s municipal agency must approve all grant proposals.

Grant applications must be submitted by published deadlines.

Grants Awarded

The AEF Grant Review Committee will have the sole responsibility to evaluate and select the grants that will be awarded funds. The selected grants for award of funds will be presented to the Board of Directors for their concurrence and acceptance.

Reapplication for Grant

A grant application that is not awarded funding by the AEF Grant Review Committee may be resubmitted in a subsequent grant period.

Post-Grant Activity

Grant recipients must agree to acknowledge the support of the AEF in any printed material or presentations. The Foundation’s Board (or Executive Board) must approve all amendments to the original grant project and/or budget. If, for any reason, a grant recipient is unable to administer the approved project, the grant recipient will return all allocated funds to the Foundation.

Primary Grant Criteria

The Grant Committee, composed of educators, administrators, business professionals, active community leaders and dedicated volunteers, will consider in their discretion the following criteria when reviewing each proposal:


  • Change, expansion, adaptation, enhancement, improvement, challenge, risk, “out-of-box” thinking, a new technique for learning…
  • Does the grant proposal seek to achieve creative and unconventional pathways to learning that add depth to the curriculum and motivate students?
  • Does the grant proposal address the varied educational needs of the community by exploring and developing new programs, choices and models for teaching and learning?


  • Significant number of students, teachers, parents, administrators, community members… over an extended time… across schools, grades, departments, disciplines, community groups…
  • How many students will benefit from participating in the program or be directly impacted by the project?
  • Does the project have the potential of being replicated and impacting a larger number of students?
  • Has collaboration—working together, joint effort—between schools and community groups been considered?


  • To what extent does the grant proposal enrich the curriculum?
  • Does the proposal support the goals and curriculum objectives, and the educational values of the Avon Public Schools or other educational objectives in the Town of Avon?


  • Will the program be able to sustain itself or be replicated after initial funding?

Grant Eligibility

Who Is Eligible?

  • Teachers, administrators and school professionals in the Avon Public Schools.
  • Other educational providers from the Avon Free Public Library and the Avon Senior Center.

The Foundation encourages collaboration between students of all ages and abilities, parents, school professionals and/or community organizations. The Project Director must be an employee of the Town of Avon, the Avon Public Schools or the Avon Free Public Library.